Digital Mailroom + Mail Scanning Services
Your mail. Digitally transformed.
Mailrooms Can Be Better
If you still run your office through a physical mailroom, you understand the pitfalls that can come with mail delivery. Manually delivering the mail throughout your business can cause delays, misdelivered documents, or lost mail. Office efficiency and communication both struggle when the mail isn’t delivered correctly. To solve these problems, you need to consider mailroom automation.
Instead of receiving physical mail, mailroom automation services collect the mail for you and take it to a secure sorting and processing facility. In their facility, the service scans and converts your mail into a digital format and distributes it to the proper person at your office electronically. This process eliminates the need for your employees to receive, sort, and redeliver mail on site. It also increases your mailroom efficiency and delivery rate while reducing the amount of misdelivered and undelivered mail.
Digital mailroom solutions allow your company to reduce mail processing costs and increase mailroom effectiveness through digital mail. At DocCapture, we can help you find local or regional digital mailroom services that can partner with your business and change the way you think about mail.
To find out if a digital mailroom is the right solution for your company, fill out the form to get a free quote and learn more about your possible digital mail options!
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What Is a Digital Mailroom, and Do I Need One?
The mailroom is the hub of your office. It controls the flow of information between vendors, clients, and other partnering businesses you may have. If your company is still working with physical mail in an actual mailroom, it’s time for an upgrade. Digital mailrooms transform mail from being a point of friction in your office into a valuable resource that improves workflow throughout your organization.
Instead of relying on physical mail delivery within your company, digital mailroom services gather your mail and transform it into a searchable document. These services utilize robotic process automation for scanning your mail and prioritizing its importance based on artificially intelligent learning algorithms.
Here is how digital mailrooms work:
- First, the mailroom service goes to your office and P.O. boxes to collect the incoming mail for your company.
- The service then transports your physical mail to a secure sorting facility to organize and digitize your mail documents.
- As the mail is scanned, it is sorted via robotic process automation and artificial intelligence.
- Your digital documents are then processed and delivered to the proper recipient via the digital mail service of your choice.
Switching to digital mailroom services gives your team the flexibility to receive their mail anywhere in the world, which is incredibly beneficial for companies with remote employees. These services also promote smoother business processes through efficient delivery and mail processing.
How Can DocCapture Help Me with Digital Mailroom Services?
At DocCapture, we understand that your time is valuable. You are busy running your business and don’t have the time to search for a digital mailroom service. You know that it would be great to reduce costs, improve mailroom processes, and decrease your need for paper by transforming your mailroom through digital services. That’s where we can help.
When you partner with us, we do the searching for you. We go out and find the right digital mailroom solutions for your company instead of you needing to waste your time looking for a good service. Our network of local and regional digital mailroom services works hard to provide excellent customer service for our clients and ensure that you receive the best service possible.
Transform the way your business receives incoming mail by switching to virtual mail processing services. When you partner with a digital mailroom service provider, you eliminate the need for costly mailroom processes, eliminate a flood of paper documents from physical mail, and increase mail delivery efficiency in your office.