Enterprise Document Scanning Services

Boost your performance. Go paperless.

Increase Efficiency with Scanning Services

If you run a company with multiple locations, you know that keeping every branch on the same page can be challenging. Relying on paper-based documents to run your business can keep your enterprise from running the way you want. To keep every location informed and running in the same way, you need multiple copies of every document to keep the location running, plus the space to securely store those documents at each location. Eliminate the need for multiple copies, the space taken up by countless paper documents, and the cost of mailing copies between branches by converting to paperless records with your own scanning project.

Manual document management is not only time-consuming but often leads to errors and inefficiencies that can affect every aspect of your business operations. The pitfalls of sticking with an outdated system are numerous, from slow retrieval times to the risks of data loss in disasters. They can hinder your company's potential for growth and operational efficiency.

Uniting Your Enterprise With Digital Documents

When you switch to a paperless enterprise, you increase your company’s efficiency by removing the complications of paper. Instead of needing multiple copies of essential documents at each location, you can virtually consolidate all of your files into a convenient enterprise content management (ECM) program that allows your team to access the files they need from any computer. Working with large-scale scanning solutions makes it easier for your entire company to look for necessary information in their new records management system.

Transforming Paper Into Pixels

When scanning services digitize your documents with advanced data capture systems, your files become searchable. You no longer need to dig through filing cabinets and read entire documents to find important information. Instead, your digital document management system keeps everything organized and lets you find the necessary data with a simple search. Scanning and digital technologies have revolutionized how we store, access, and manage information, making keeping our documents safe and readily available easier than ever.

Digitizing your enterprise documents does more than streamline your filing system—it transforms your entire information workflow. Digital documents can be integrated with enterprise resource planning (ERP) systems, enhancing data accessibility and facilitating real-time decision-making across departments. This integration supports better strategic planning and improved operational responsiveness.

Go Paperless: Simplify With DocCapture

If you want your enterprise to run more efficiently and keep your team on the same page, consider converting to a paperless system. At DocCapture, we simplify the process by connecting you with a pre-vetted local enterprise scanning service for your company. Every scanning service provider in our network has the tools to turn your pile of paper documents into a well-organized information management system built to optimize your company’s performance.

Our partners have the scanning capability to handle anything you send their way, thanks to artificial intelligence-supported optical character recognition and data capture technology. Just give them the files you want to convert, and they’ll take care of the rest.

Fill out the form to receive a free quote and connect with one of our qualified scanning partners today!

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How Can Enterprise Document Scanning Services Better Your Company?

Think about the amount of time you spend looking for the documents you need to finish work for a client. Do you find that it takes a lot of time? If you still have to dig through countless filing cabinets and paper-based file folders, the probability that you spend too long dealing with paperwork is high. 

Not only does it take more time to search through paper documents, but keeping physical copies of your enterprise documents on hand requires a large amount of storage space. Eliminating your paper filing system can free up space at your company and shorten the time you spend looking for the correct information.

How Our Service Transforms Your Enterprise

Partnering with a company that offers enterprise-level scanning solutions can upgrade your business to the paperless status it deserves. Working with an outstanding scanning service can save your company space, time, and money. Instead of spending hours filing and sorting paper documents, just set your paper aside for your scanning and digital service and let them do the rest. 

Your scanning service will handle the conversion process, maintain your digital document management system, and store the physical copies of your enterprise documents. The result is more efficient document management that boosts your company’s productivity with easy data access via digital files.

How the Enterprise Document Scanning Service Works

Here's how the enterprise document scanning service works:

  • Load all of your paper enterprise documents into boxes labeled for your document scanning provider.
  • Then, the provider visits all of your company's locations to pick up the boxes and securely transport them to their scanning facility.
  • After the physical copies of your documents arrive at the scanning facility, your provider extracts data from your documents with scanners. These use optical character recognition (OCR) and document capture software driven by artificial intelligence to scan documents and convert your files into your desired file format.
  • Once the scanning process is complete, the service transfers the digitized documents into your chosen enterprise content management system (ECM).
  • Following the scanning and filing process, the scanning service either shreds, securely stores, or returns the physical copies of your files in compliance with state and federal enterprise document regulations.

Hiring a scanning service relieves the pressure caused by your company’s paper documents. With a paperless system, your workforce can access enterprise-level document information management software, easy-to-navigate digital files, and a more organized workspace. Instead of working to ensure everyone has the proper documents, you can rest assured knowing that your entire team has access to the information they need, regardless of where they are. A digital system allows your enterprise to run smoothly and opens collaboration possibilities between your team members at multiple locations—including remote work.

How Can DocCapture Help Your Enterprise?

Keeping a business enterprise operating at a high level is hard enough without worrying about finding an exemplary enterprise document scanning service to convert your physical files into digital copies. At DocCapture, we connect you with scanning and digital services with the right tools to optimize your company’s filing system. We are sure that we can find someone to manage your company’s paper-based files because we have a nationwide network of local and regional providers.

Easy Document Management Solutions

Working with one of our scanning solutions partners gives your company access to:

  • Convenient file conversion: The only thing you need to worry about in the scanning process is placing your paper-based documents into a box.
  • Enterprise-level content management systems: Our network providers offer large-scale management systems that keep your documents organized and secure.
  • High-quality digitized documents: To create high-resolution files, our scanning and digital service partners use cutting-edge document imaging software that is artificial intelligence-driven. Search, zoom, and easily share these enhanced digital copies of your enterprise documents.
  • Secure and worry-free file storage: Your scanning service will hold onto the physical copies of your documents and securely store them in compliance with state and federal enterprise document regulations.

Your enterprise deserves to run more efficiently. Partnering with one of DocCapture’s network providers gives your workforce a paperless document management system that improves their work environment. Access to this system will make your team more productive, efficient, and prepared to succeed at their jobs. Join the ranks of our successful case studies by optimizing your business with one of our enterprise document scanning service partners.

Transitioning to advanced document scanning solutions isn't just an operational upgrade—it's a strategic imperative for modern enterprises aiming to maintain a competitive edge. Embrace the digital transformation with DocCapture, and let us help you navigate the complexities of document management with customized, cutting-edge solutions. Reach out today to explore how our partner’s tailored services can revolutionize your document workflows and drive your business forward.

Find out how affordable an enterprise document scanning service can be for your company by getting a quote from DocCapture. Fill out the form to get your free quote today!