Business Document Scanning Services

Make your office better by going paperless.

Simplify Your Office by Eliminating Paper

When you run a business, a never-ending stream of mail, invoices, receipts, and other important papers always seems to follow. These documents start to pile up and turn your desk into a mess without a proper organizational system. Even when you do have a decent strategy for tackling your paper problem, it is never easy to thumb through your files to find the information you need when you need to locate a particular item. Converting your business’s office to a paperless setup can fix the issues caused by paper documents.

Business document scanning services can take your current office and make it organized, efficient, and convenient. When you step into your office, you will no longer have to search through a pile of papers to find the information you need. Instead, you only need to log into your digital document management system and perform an easy search through your file library to access the data you want. Convenient file access makes it easier for you and your team to run your business. Imagine a tax season that doesn’t involve scouring all four corners of the office to make sure you have collected every possible receipt for deductions, and think of how easy it would be to help customers if all you need to do is digitally search for their previous transactions with you rather than digging through a filing cabinet.

At DocCapture, we can match you with the right local document scanning business to create the paperless office of your dreams. All of our partners utilize scanners with optical character recognition that turn your physical business documents—including receipts, invoices, oversized documents such as architectural drawings, and images—into searchable digital files. Then all of your files are compiled into an easy-to-use document management system that makes it simple to search your entire business document library.

If you want to simplify your office by converting to a paperless system, fill out the form to get a quote today!

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How Does the Business Document Scanning Process Work?

Everyone wants to make their business more efficient. Going paperless is a great way to increase your efficiency by removing the need for extensive storage solutions, paper filing systems, and the hassle of digging through old files to find that receipt from a business lunch you had three months ago for bookkeeping purposes today. One of the easiest and most efficient ways to convert your business to a paperless system is by hiring a document scanning service.

These services take your paper files and convert them into the digital format of your choice—like Word or PDF files. The digital transformation into electronic files makes it possible for you to replace your bank of filing cabinets with folders of easily searchable files. In addition to making it easier to access your information, scanning services take the most tedious digitization process off of your shoulders—the actual scanning. 

Here is how the business document scanning process works:

  • You take every paper file you want to be scanned, such as receipts, invoices, business applications, medical records, or other business documents, and package them in a box for your scanning service.
  • The service then picks up your box (or boxes) and transports your documents to a secure document conversion facility.
  • Once the boxes arrive at the scanning facility, your provider scans your paper files with an optical character recognition (OCR) scanner and converts the documents into your desired file format.
  • Then the new digital copies of your paper documents are sorted into the electronic document management system of your choice—this system is what makes your records easy to access. 
  • After the files are scanned and converted, your scanning service either shreds, stores, or returns your physical copies in compliance with state and federal regulations.

With document scanning services, you never need to worry about filing documents in the correct location or storing them for the proper amount of time because the service takes care of that for you in compliance with state and federal regulations. Consequently, the service removes the stress of maintaining your filing system so you can focus on what matters most to your business—your customers.

How Can DocCapture Help Your Business?

At DocCapture, we realize that running your business keeps you busy enough. Even though you want to go paperless and may have excellent local or regional document scanning services in your area, you may not have the time to find them. That’s where we can help.

We take the time to find scanning services in your area and connect them with your business to simplify the process of going paperless. Instead of taking the time to search for someone to handle your documents, we do it for you. That way, you don’t have to worry about managing the responsibility of eliminating paper on your own.

The scanning service providers within our network provide the best experience possible and work hard to ensure your documents are processed safely and securely. Our affiliated services handle digitizing services on a large scale which gives you a quick turnaround on accessing your electronic files and reduces file storage costs for your business.

To find out more about what DocCapture can do to help you improve your office and how much hiring a scanning service would cost, fill out the form to get a free quote today!