Bulk Scanning Services

Stop storing paper documents. Turn them into electronic documents. We make bulk document scanning easy.

Save time. Save space. Save money. Build a better business.

Paper. It’s been around for about 2,000 years. You're probably running an inefficient business if you’re still producing, filing, mailing, delivering, or storing paper. Don’t despair—we have the answer to your paper problem.

Storing paper takes filing cabinets, storage units, and dedicated office space. It gets lost, is subject to coffee spills, is destroyed in fire and flood, is blown away by the wind, and is even stolen. Best not to mention those prying eyes while important, confidential documents are on the copier.  

Electronic documents take up no space at all. They can be backed up into digital storage so they are never lost, sullied, or destroyed. Once they are uploaded to your document management system, scanned documents give instant access to anyone with permission and keep them secure from those who don’t. This means you can search and find any large-format documents, scanned images, and more with just a click.

DocCapture streamlines the transition of your paper documents into digital form by connecting you with expert document scanning services. This change optimizes your business processes and liberates your office space from the confines of filing cabinets and storage units. Here’s how it works:

  • We link you with advanced scanning equipment services to convert your documents into high-quality scanned images.
  • Whether it’s everyday paperwork or large format documents, our partners handle it all.
  • They scan your documents, transforming them into organized electronic files for better document management.
  • This is more than a document scanning project; it’s a step towards scanning and digitizing your workflow.
  • Moving documents into digital files is key to digital transformation, reshaping how your business functions.
  • Document imaging makes your files secure, easily accessible, and free from physical degradation.
  • Bulk document scanning services help you free up valuable office space and save time searching for documents.

By partnering with DocCapture, you’re not just converting files; you’re adopting a modern approach to document management that enhances efficiency, security, and accessibility across your operations. Say goodbye to the chaos of paper and hello to the clarity of digital documentation.

As you look around your office and think about those boxes you have offsite, it’s pretty intimidating. Your staff already spends 50% of their time hunting for the paper they need to do their job (it’s a fact). Having them spend the other 50% on a document scanning project just isn’t smart—let a pre-vetted document scanning partner prepare your documents.

Ready to Transform Your Document Management?

Don’t let the inefficiencies of paper bog down your business. Join the ranks of forward-thinking companies and step into the future with DocCapture.

If you want to simplify your office by converting to a paperless system, fill out the form to get a quote today!

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DocCapture: Bulk Document Scanning Made Easy

DocCapture takes a tedious, time-consuming, and mind-numbing document scanning project out of your hands. Instead of your staff spending weeks, months, or even years tying up your copiers and disrupting your business process, DocCapture will connect you with the best document scanning services available.

The whole process is called document imaging. Using optical character recognition (OCR) technology, your paper documents will be converted to scanned documents that will digitally transform your business operations, making them more efficient in terms of both time and money. 

For you and your staff, bulk document scanning is an impossibility. Our document imaging partners have expensive scanning equipment and technology and have trained staff to digitize documents efficiently and effectively in a fraction of the time. They make your scanning project easy and efficient.

Your customers will thank you

Today’s customers expect instantaneous information.

  • If you run a retail business, a customer may call for a copy of a receipt, and they need it now. If it’s on paper, how will you get it to them? If they must be inconvenienced, they’ll go to your digitally transformed competitor next time.
  • Your law firm needs a signature on a contract NOW. With paper, you have to either call a courier or use a common carrier. Digitized documents mean you can use an electronic service and get your important paperwork signed instantly.
  • You’re a physician’s office with a patient that urgently needs a specialist consult. That specialist is across town, and the best a courier can do is deliver the paper documents in two hours. Think about how that affects patient care.

The scenarios are endless, but they all add up to one thing: inefficiency. And inefficiency has consequences: lost customers, costly delays, and, in some cases, even the loss of life. 

Looking to Scan Your Business Documents?

Get connected to the best document-scanning company in your area. Contact us today!

How Bulk Document Scanning Works

Turning paper documents into digital files is an easy way to increase the efficiency of your business, no matter what your business is. You’ll be able to get rid of that expensive storage unit and those banks of file cabinets. With all the time your staff saves, you’ll even be able to hire more efficiently.

Instantly accessible electronic files from virtually any device mean your staff can spend time on what really counts: helping you grow your business and make it more profitable. Instead of trying to find that business lunch receipt from six months ago, they can ensure your customers are happy and encourage repeat business.

We make the process simple

Document scanning services turn your paper documents into digital files in the format you choose, such as Word or PDF. 

Here’s how it works:

  1. Identify the paper documents you want scanned—invoices, receipts, medical records, or any other business document—and package them in boxes.
  2. The scanning service picks up your boxes and transports them to a secure facility for document imaging.
  3. The provider scans your paper files with an OCR scanner, which converts your document into the file format of your choice.
  4. Then, the new digital copies of your paper documents are sorted into the electronic document management system of your choice—this system  makes your records easy to access.
  5. After your files are scanned and converted, your scanning service either shreds, stores, or returns your physical copies in compliance with state and federal regulations.

With document scanning services, you don’t have to worry about filing documents in the correct location or storing them for the required period of time because the document scanning service complies with state and federal regulations, including HIPAA. It removes the stress of file maintenance and lets you and your staff concentrate on what leads to business success—your customers. 

Your Business Needs DocCapture

At DocCapture, we know you’ve worked hard to build your business, and your time is best spent pursuing ongoing growth and success. You don’t want to add to staff inefficiency by having them spend weeks looking for the best document scanning services in your area.

DocCapture creates business efficiency instantly by connecting your business with the best document imaging services in your area. Our network of scanning services providers is equipped with the latest technology for high-volume scanning, which means you get a fast turnaround from a secure facility to reduce file storage costs and staff time and emerge triumphant from those mountains of paper.

To find out more about what DocCapture can do to help you improve your office and how much hiring a scanning service would cost, fill out the form to get a free quote today!

The Shift Towards Digital: A Historical Perspective

Paper has been the backbone of business documentation for centuries. However, as technology has evolved, so too has the way we manage information. The shift towards digital documents is not just a trend; it’s a response to the growing need for more efficient, secure, and environmentally friendly business practices. Businesses inundated with paper find themselves at a crossroads: continue with the cumbersome legacy of paper or embrace the digital future.

Embracing the Digital Advantage

The move to digital documents enables businesses to stay agile, allowing for the seamless integration of new tools and technologies. It supports a modern workforce, where remote access to documents and collaborative work are the norms. As your business grows, your digital document system scales with you, ensuring that efficiency and collaboration are always at the forefront of your operations.

A Greener, Leaner Business Model

Going paperless is also a step towards sustainability. Reducing paper use lowers your carbon footprint and demonstrates your commitment to environmental stewardship—a value increasingly important to customers and partners alike.

Securing Your Business's Future

In an age where data breaches and information security are top concerns, digital documents offer enhanced security features like encryption and secure access controls. Additionally, digital documents are immune to physical threats like fires or floods. By digitizing, you simplify document management and safeguard your business's legacy.

Connect More, Worry Less

With documents digitized, your team connects more effortlessly, sharing information and collaborating without the physical barriers of paper. This ease of access reduces stress and removes the frustration of misplaced documents. It's about making your business not only more efficient but also a happier place to work. Plus, digital documents mean you’re prepared for anything, from remote work needs to sudden business pivots, ensuring your operations are resilient and flexible.

Lead with Digital

Going digital puts you ahead. Here’s how: Your business can move faster when your documents are online. You can quickly find information, share it with your team, and make decisions without waiting. But it’s more than speed. It’s about using the latest technology to solve problems in new ways. Whether it’s analyzing data to find trends or automating routine tasks to free up your team for more important work, digital documents make it possible.