Student Records Scanning & Education Records Digitization Services
Make record-keeping easier by going paperless.
Increase Organization and Reduce Costs With Digital Student Records
Is your college, private school, or school district still using paper documents to handle long-term student records? With requirements to maintain student records for an extended period, the cost of storing those files offsite can hurt your learning establishment's budget.
Keeping paper records of student files can be a major problem for schools. They can take up a lot of valuable space in administrative offices, and keeping everything organized in filing cabinets can be hard. Also, storing paper student records can be expensive for the school in terms of money and space.
Switching to a paperless system increases your office space and adds a little extra money to your budget. Plus, you can better organize your administrative offices. Digital files take up no physical room in your educational institution, and virtual document management systems are much more convenient to search in than filing cabinets. Additionally, when you hire a student records scanning service, all you have to do is put your records in a box, and they take care of the rest.
If you want to save space and money for your college, private school, or school district by switching to digital student records, contact DocCapture. When you partner with us, we eliminate the guesswork of finding a student records scanning service by finding a provider for you. Our nationwide network of affiliated scanning partners provides large-scale scanning solutions for learning facilities.
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Should You Switch to Paperless Student Records?
Between rigorous learning standards and the need to store permanent student records, educators and administrative staff are under more pressure than ever. Relying on paper documents to keep track of student records is costly, time-consuming, and can lead to misfiling. Document scanning services have improved access and reduced clutter in offices.
Partnering with a student record scanning service is one of the easiest and most reliable ways to transition from paper documents to student files. Scanning services are here to make your life easier by taking care of the tedious task of scanning and organizing your important documents—they come in digital formats that you can access easily. This means you won't have to spend hours scanning and organizing paper documents yourself.
When you work with a reliable scanning service, your educational institution will benefit from searchable student records and an easy-to-use document management system with controlled access and improved accessibility.
Here's how a student records scanning service transforms your student records:
- Your learning establishment boxes the physical copies of student records to prepare them for collection.
- The scanning service then travels to your institution and transports them to their secure scanning facility.
- Your provider converts the physical copies of your student records into usable files after scanning them with equipment that uses optical character recognition (OCR) and artificial intelligence-powered imaging software.
- Once the scan is complete, the service sorts your files into a digital document management system, which allows your learning establishment to easily access them.
- Following the scanning process, your partner scanning service either shreds, stores, or returns your physical files in compliance with federal and state educational file regulations.
When you work with a professional student records scanning service, maintaining student records becomes easier for your staff. Digital files free up document storage space and increase the organization of your administrative office, allowing your educational facility to focus more on your students.
How Can DocCapture Help Your Learning Facility?
At DocCapture, we understand that your staff doesn’t need another task on the schedule. That’s why we take the hassle of finding a scanning service off your shoulders. Our nationwide network of local and regional student record scanning providers offers paperless student file solutions to improve your private school, college, or public school district.
Our providers offer:
- High-quality document and image scanning services for documents, including student records
- An easy-to-use digital document management system
- Safe and secure storage for your physical student records