Document Imaging Services
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Simplify. Streamline. Make Your Office More Productive and Reduce Costs.
How to do more with less is a primary objective for every business. In the ever-evolving business landscape, you never know what’s going to happen next, so it’s important to be prepared.
When it comes to creating efficiencies that mean a lower headcount, and reduced storage costs, the most bang for your buck comes when you digitally transform your business with document scanning services. Turning your paper documents into digital files with a large scale document scanning project is a simple way to make your business processes more efficient.
Unfortunately, survey after survey reveals that your staff is spending about 50% of their time hunting for paper files… and only a small percentage find what they need when they need it.
This isn’t only inefficient, but it perpetuates poor customer service at a time when your clients are becoming more demanding and impatient. Document conversion makes record management simple and efficient, providing a path to improve customer service and happier clients.
With document imaging, a mere mouse click (or swipe or tap on a tablet or phone) means you and staff, and clients, can instantly (and securely) access the documents they need on any device, no matter where they are.
Less time spent looking for paper documents allows you and your staff to free up valuable time for projects that add value. There’s time to develop a great marketing idea or a new product and brainstorm ideas to make your business even more efficient. You’ll also remove a lot of stress from day-to-day business operations. Happier employees are more productive.
Regulatory compliance made easy
Some industries are more closely regulated than others, but whatever your industry, you’re required to keep certain records. Paper files make records management a time-consuming chore. When you convert paper documents into digital files, employee records, business expenses, other tax documents, and customer information are quickly and easily available and much more secure.
Those paper documents? Not so secure. Anyone can grab a piece of paper and take it or copy it. With a document scanning project, through optical character recognition (OCR) imaging services, your paper files are turned into digital files. Through access control within your document management system, only those with authorized access can view confidential documents. You and your clients get increased peace of mind.
If you want to simplify your office by converting to a paperless system, fill out the form to get a quote today!
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We Make Document Conversion Easy
Turning paper documents into digital files is an easy way to increase the efficiency of your business, no matter what your business is. You’ll be able to get rid of that expensive storage unit and those banks of file cabinets. With all the time your staff saves, you’ll even be able to hire more efficiently.
Instantly accessible electronic files from virtually any device mean your staff can spend time on what really counts: helping you grow your business and make it more profitable. Instead of trying to find that business lunch receipt from six months ago, they can ensure your customers are happy and encourage repeat business.
The Process is Simple
Document scanning services turn your paper documents into digital files in the format you choose, such as Word or PDF. It’s likely that you have a high volume of paper in those file cabinets and cardboard boxes. Scanning these yourself could take months or even years. Our document imaging specialists take the scanning work off your plate to produce legible digital images through OCR.
Here’s how it works:
- Identify the paper documents you want scanned–invoices, receipts, medical records, or any other business document–and package them in boxes.
- The scanning service picks up your boxes and transports them to a secure facility for document imaging.
- The provider scans your paper files with an OCR scanner which converts your document into the file format of your choice.
- Then, the new digital copies of your paper documents are sorted into the electronic document management system of your choice—this system is what makes your records easy to access.
- After your files are scanned and converted, your scanning service either shreds, stores, or returns your physical copies in compliance with state and federal regulations.
With document conversion, you don’t have to worry about filing documents in the correct location or storing them for the required period of time because the document scanning service complies with state and federal regulations, including HIPAA. It removes the stress of file maintenance and lets you and your staff concentrate on what leads to business success–your customers.
Your Business Needs DocCapture
At DocCapture, we know you’ve worked hard to build your business, and your time is best spent pursuing ongoing growth and success. You don’t want to add to staff inefficiency by having them spend weeks looking for the best document scanning services in your area.
DocCapture creates business efficiency instantly by connecting your business with the best document imaging services in your area. Our network of scanning services providers is equipped with the latest technology for high volume scanning, which means you get fast turnaround from secure facilities to reduce file storage costs and staff time and emerge triumphant–and with more money in your pocket–from those mountains of paper.