Document Imaging Services

Get instant access to important documents anytime, anywhere.

Simplify. Streamline. Make Your Office More Productive and Reduce Costs.

How to do more with less is a primary objective for every business. Business is ever-evolving—you never know what will happen next, so it’s important to be prepared.

Digitizing your business is the way to go to boost efficiency and cut costs on storage and staff inefficiency. Converting your paper documents into digital files through document scanning services is a simple and effective method to make your business processes smoother and more efficient.

Unfortunately, survey after survey reveals that your staff is spending about 50% of their time hunting for paper files… and only a small percentage find what they need when they need it. 

This slows things down and results in less-than-ideal customer service, especially as clients expect faster responses. Switching to digital documents makes managing records easier and more efficient, leading to better customer service and more satisfied clients.

Easy Access

With document imaging, a mere mouse click (or swipe or tap on a tablet or phone) means you, staff, and clients can instantly (and securely) access your documents on any device, no matter where they are.

Enhanced Productivity

Less time spent looking for paper documents allows you and your staff to free up valuable time for projects that add value. There’s time to develop a great marketing idea or a new product and brainstorm ideas to make your business even more efficient. You’ll also remove a lot of stress from day-to-day business operations. Happier employees are more productive.

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Regulatory compliance made easy

Some industries are more closely regulated than others, but whatever your industry, you’re required to keep certain records in secure storage. Paper files make records management a time-consuming chore. When you convert original documents into digital files, employee records, business expenses, other tax documents, and customer information are quickly, readily available, and much more secure.

Security counts

Those paper documents? Not so secure. Anyone can grab a piece of paper and take it or copy it. A document scanning project turns your paper files into electronic files through optical character recognition (OCR) imaging services. Only those with authorized access can view confidential documents through access control within your document management system. You and your clients get increased security and peace of mind. 

If you want to simplify your office by converting to a paperless system, fill out the form to get a quote today!

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Looking to Scan Your Business Documents?

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Connecting You with Top-Tier Digital Document Solutions

In the dynamic business world, efficient access to information is not just a convenience—it's a necessity. DocCapture specializes in connecting you with the best digital document management solutions through our network of highly vetted and reliable scanning partners. These partners are experts in transforming your paper documents into digital formats, enabling your team to search and find critical information quickly and accurately.

Expert Scanning and Digital Conversion Services

Embrace modernization with our network's scanning and digital imaging services. Our partners handle a variety of documents, from standard business papers to large-format documents. They’re equipped with the latest technology to produce high-quality scanned images, ensuring your digital archives are both accessible and accurate.

Specialized Large-Format Document Scanning

Large-format documents require special handling and expertise. DocCapture provides access to specialized scanning services that convert oversized documents into digital files. This service is invaluable for sectors that regularly handle large-scale drawings and schematics, ensuring every detail is preserved in the digital transition.

Streamlined Search and Find Functionality

Once our partners digitize your documents, they’ll be part of an easy-to-use digital document management system. This digital transformation revolutionizes how you and your staff search and find documents. No more time wasted in manual searching—now, everything you need is just a few clicks away.

Leveraging Scanned Images for Business Efficiency

By choosing DocCapture, you're not just digitizing your documents—you're optimizing your entire operation. Our partners help you transition from cluttered paper archives to a sleek, digital format, enhancing data security, space management, and information retrieval. This transition paves the way for a more efficient, stress-free work environment and allows your staff to focus on what really matters—growing your business.

We Make Document Conversion Easy

Turning paper documents into digital files is an easy way to increase the efficiency of your business, no matter what your business is. You’ll be able to get rid of that expensive storage unit and those banks of file cabinets. With all the time your staff saves, you can even hire more efficiently.

Instantly accessible electronic files from virtually any device mean your staff can spend time on what really counts: helping you grow your business and making it more profitable. Instead of trying to find that business lunch receipt from six months ago, employees can ensure your customers are happy and encourage repeat business.

The Process is Simple

Document scanning services turn your paper documents into your chosen digital file format, such as Word or PDF. You likely have a high volume of paper in those file cabinets and cardboard boxes. Scanning these yourself could take months or even years. Our document imaging specialists take the scanning work off your plate to produce legible digital images through OCR.

Here’s how it works:

  1. Identify the paper documents you want scanned—invoices, receipts, medical records, or any other business document—and package them in boxes.
  2. The scanning service picks up your boxes and transports them to a secure facility for document imaging.
  3. The provider scans your paper files with an OCR scanner, which converts your document into the file format of your choice.
  4. Then, the new digital copies of your paper documents are sorted into your chosen electronic document management system—this system makes your records easy to access.
  5. After your files are scanned and converted, your scanning service either shreds, stores, or returns your physical copies in compliance with state and federal regulations.

With document conversion, you don’t have to worry about filing documents in the correct location or storing them for the required time because the document scanning service complies with state and federal regulations, including HIPAA. It removes the stress of file maintenance and lets you and your staff concentrate on what leads to business success—your customers.

Your Business Needs DocCapture

At DocCapture, we know you’ve worked hard to build your business, and you want to spend your time pursuing ongoing growth and success. You don’t want to add to staff inefficiency by having them spend weeks looking for the best document scanning services in your area.

DocCapture creates business efficiency instantly by connecting your business with the best document imaging services in your area. Our network of scanning service providers has the latest technology for high-volume scanning. This means you get a fast turnaround from secure facilities to reduce file storage costs and staff time, emerging triumphant—and with more money in your pocket—from those mountains of paper.

To find out more about what DocCapture can do to help you improve your office and how much hiring a scanning service would cost, fill out the form to get a free quote today!