Document Digitization Services

Digitize to modernize. Improve business processes, consolidate office space, and use staff time efficiently.

It’s Time to Digitally Transform. DocCapture Makes it Easy.

Digital transformation isn’t just about new computers or the latest software. It's about leveraging technology to optimize record management and eliminate the paper clutter that takes up valuable time and space.

Take a look around your office. Notice those piles of paper, file cabinets overflowing with documents, and those boxes stacked to the ceiling? That storage unit filled with old records you need to keep? Yes, all of that.

You might have an organizational system in place, but often, things get misfiled, lost, or even accidentally destroyed. Remember that important paperwork needed for your tax return? Can you easily find documents?

Consider the loss of productivity when staff spend hours hunting for physical documents. This isn’t just frustrating; it’s costly.

Document Scanning Services are a Game Changer

Professional scanning technicians convert your paper documents into secure, easily accessible digital files. These scanned images can be securely accessed anytime, anywhere, on any device.

With digital document conversion, managing records becomes as simple as a mouse click, swipe, or tap. Quickly find the scanned images you need within your digital management system. Plus, the security of digital files is far superior to that of paper documents. You decide who gets access to each digital document.

Looking to improve customer service? Digitization services make that a breeze. Easily create a customer portal or quickly find information to attach as an electronic file in an email or chat. In a world where customers expect instant service, digital documents, thanks to document scanning services, put you ahead of the game.

If you want to simplify your office by converting to a paperless system, fill out the form to get a quote today!

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Turn Business Documents into Digital Documents. Save Money. Save Time.

Get connected to the best document-scanning company in your area. Contact us today!

How the Document Scanning Process Works

Turning paper documents into secure digital files is an easy way to increase the efficiency of your business, no matter what it is. You’ll be able to get rid of that expensive storage unit and those banks of file cabinets. With all the time your staff saves, you’ll even be able to hire more efficiently.

Instantly accessible scanned image files from virtually any device mean your staff can spend time on what really counts: helping you grow your business and making it more profitable. Instead of trying to find that business lunch receipt from six months ago, they can ensure your customers are happy and encourage repeat business.

The Process is Simple

Our document scanning services efficiently transform your paper documents into digital formats, including Word or PDF. If you're dealing with a large volume of paperwork stored in file cabinets and cardboard boxes, manually scanning each page could be a daunting and time-consuming task. Our team of document imaging specialists is here to help. We take on the burden of scanning boxes, ensuring each scanned image is produced with clarity through optical character recognition (OCR) technology. This process saves time for you and provides easy access to your important documents in a digital format.

Here’s How it Works:

  1. Choose the paper documents you want turned into scanned images—invoices, receipts, medical records, or any other business document—and package them in boxes.
  2. The scanning service picks up your boxes and transports them to a secure facility for document imaging.
  3. The provider scans your paper files with an OCR scanner, which converts your document into the file format of your choice.
  4. Then, the new digital copies of your paper documents are sorted into your chosen electronic document management system—this system makes your records easy to access.
  5. After your files are scanned into images and converted, your scanning service either shreds, stores, or returns your physical copies in compliance with state and federal regulations.

With document scanning services, you don’t have to worry about filing documents in the correct place or storing them for the proper period of time because the document scanning service complies with state and federal regulations, including HIPAA. It removes the stress of records management and lets you and your staff concentrate on what leads to business success—your customers. 

Your Business Needs DocCapture

At DocCapture, we know you’ve worked hard to build your business, and your time is best spent pursuing ongoing growth and success. You don’t want to add to staff inefficiency by having them spend weeks looking for the best document scanning services in your area.

DocCapture instantly increases business efficiency by connecting your business with the best document imaging services in your area. Our network of scanning service providers is equipped with the latest technology for high-volume scanning, which means you get a fast turnaround from a secure facility, reduce file storage costs and staff time, and emerge triumphant from those mountains of paper.

To find out more about what DocCapture can do to help you improve your office and how much hiring a scanning service would cost, fill out the form to get a free quote today!