Document Digitization Services

Digitize to modernize. Improve business processes, consolidate office space, and use staff time efficiently.

It’s time to digitally transform. DocCapture makes it easy.

Digital transformation doesn’t mean new and better computers. It doesn’t mean using the latest software or adopting artificial intelligence. What it means is using technology to your best advantage to transform record management and eliminate the paper that wastes time and space.

Look around your office. See those piles of paper and file cabinets full of documents? And what about those boxes stacked ceiling-high and that storage unit crammed with old records you’re obligated to keep?

You have an organizational system, but things get misfiled, lost, or accidentally destroyed. That important paperwork you need for your tax return? Can you find it?

Observe the loss of productivity as your staff hunts for the documents they need. Now you’re wasting money.

Document scanning services are a game changer

Professional scanning technicians take your paper documents and turn them into secure digital documents that can be accessed anytime, anywhere, on any device.

With document conversion, record management becomes easy as a simple mouse click, swipe, or tap brings up the needed digital documents within your document management system. The security of digital files is far superior to paper. You control access to any digital file.

Want to or need to improve your customer service? Document scanning services make that easy, too. With digital documents, you can create a customer portal or easily find the information and attach it as an electronic file to email or chat. Customers today demand instantaneous service, and now you can provide it.

If you want to simplify your office by converting to a paperless system, fill out the form to get a quote today!

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Turn Business Documents into Digital Documents. Save Money. Save Time.

Get connected to the best document scanning company in your area. Contact us today!

How the Document Scanning Process Works

Turning paper documents into secure digital files is an easy way to increase the efficiency of your business, no matter what your business is. You’ll be able to get rid of that expensive storage unit and those banks of file cabinets. With all the time your staff saves, you’ll even be able to hire more efficiently.

Instantly accessible electronic files from virtually any device mean your staff can spend time on what really counts: helping you grow your business and make it more profitable. Instead of trying to find that business lunch receipt from six months ago, they can ensure your customers are happy and encourage repeat business.

The Process is Simple

Document scanning services turn your paper documents into digital files in the format you choose, such as Word or PDF. You probably have a high volume of paper in those file cabinets and cardboard boxes. Scanning these yourself could take months or even years. Our document imaging specialists take the scanning work off your plate to produce legible digital images through OCR.

Here’s how it works:

  1. Identify the paper documents you want to be scanned–invoices, receipts, medical records, or any other business document–and package them in boxes.
  1. The scanning service picks up your boxes and transports them to a secure facility for document imaging.
  1. The provider scans your paper files with an OCR scanner which converts your document into the file format of your choice.
  1. Then, the new digital copies of your paper documents are sorted into the electronic document management system of your choice—this system is what makes your records easy to access.
  1. After your files are scanned and converted, your scanning service either shreds, stores, or returns your physical copies in compliance with state and federal regulations.

With document scanning services, you don’t have to worry about filing documents in the correct location or storing them for the required period of time because the document scanning service complies with state and federal regulations, including HIPAA. It removes the stress of file maintenance and lets you and your staff concentrate on what leads to business success–your customers. 

Your Business Needs DocCapture

At DocCapture, we know you’ve worked hard to build your business, and your time is best spent pursuing ongoing growth and success. You don’t want to add to staff inefficiency by having them spend weeks looking for the best document scanning services in your area.

DocCapture creates business efficiency instantly by connecting your business with the best document imaging services in your area. Our network of scanning services providers is equipped with the latest technology for high volume scanning, which means you get fast turnaround from a secure facility to reduce file storage costs, and staff time and emerge triumphant from those mountains of paper.

To find out more about what DocCapture can do to help you improve your office and how much hiring a scanning service would cost, fill out the form to get a free quote today!