Scanning Medical Records

An electronic health records system provides quick access to complete information and coordinated, efficient, and safer treatment.

Keep sensitive information secure under the Health Insurance Portability and Accountability Act (HIPAA). Improve patient access. Spend more time providing high-quality care for less money.

Paperwork is often a nightmare for hospitals, care facilities, dentists, outpatient clinics, and other healthcare providers. Keeping records for state- and federally-mandated periods presents a storage challenge, and ensuring HIPAA compliance for patient information can cause sleepless nights. Add to that the time spent performing manual data entry, and you have the perfect prescription for inefficiency and financial waste.

Medical records scanning services revolutionize how healthcare providers manage and access patient information. These services eliminate the need for physical storage, reducing the risk of errors and making patient data more accessible. After a professional scanning project, healthcare providers can quickly retrieve a patient’s complete medical history, including past treatments, medications, and test results. This saves time and improves the quality of care by ensuring that all pertinent information is easily accessible.

These scanning services also enhance communication and coordination among different healthcare specialists. By converting physical documents into digital formats, information can be shared more effectively, facilitating better collaboration on patient care plans. This streamlined approach can lead to improved patient outcomes and a more efficient allocation of healthcare resources.

Medical records scanning incorporates advanced security measures to safeguard sensitive patient information. Techniques like data encryption and controlled access help healthcare providers ensure the Health Insurance Portability and Accountability Act (HIPAA) privacy rules are met.

The adoption of medical records scanning services marks a significant advancement in healthcare administration. It reduces administrative burdens and operational costs, allowing providers to concentrate more on delivering superior patient care. For patients, it ensures better access to their individual health information and enhances the coordination of their care, making these services an indispensable tool in modern healthcare.

Efficiently manage paperwork and end manual data entry with DocCapture’s medical records scanning services work providers.

Manual data entry and paper medical records are time-consuming and can create and perpetuate errors that affect high-quality patient care. While everyone jokes about doctors' bad handwriting, trying to decipher anyone’s scrawl can be challenging.

With medical document scanning, forms are converted to digital files and filled out on a table, desktop computer, or even a mobile phone. The restrictions you set in your document management system allow access to your digital medical records, keeping health information private and safe from prying eyes—something you cannot say about those paper patient records.

If you want to simplify your office by converting to a cost-effective, paperless system, fill out the form to get a quote today!

Get a Quote

Securely Enable High-Quality Patient Care

Poor-quality care often results from inadequate or incomplete information. With medical records scanning service work, a lost piece of paper will never again be an excuse. Need to share records with another practice or facility? Electronic health records systems offer instant access to local providers and those around the world with a mouse click, swipe, or tap. And you control access, so you know only those with the right permissions are accessing sensitive information.

As you’re aware, the U.S. Department of Health and Human Services has strict rules around the security of electronic health records under the Health Insurance Portability and Accountability Act. Rest assured that all DocCapture partners have secure facilities and are experienced with HIPAA-compliant medical records scanning services, HIPAA regulations, and HIPAA security rules.

We Scan All Types of Medical Records:

  • Personal health records
  • Lab requests and results
  • Physical examination records
  • Requests for the release of information
  • Clinical trial and research data
  • Medicare and Medicaid paperwork
  • Legal documents
  • Administrative paperwork
  • Surveys
  • Medical device instructions and documentation
  • Insurance records
  • Billing and payment records

Scanning Medical Records Has Never Been So Easy & Secure

We’ll connect you with the best document-scanning company around.

Streamline Your Medical Records Management

Efficiency in healthcare is crucial, not just for cost management but also for delivering patient care at the speed of need. With DocCapture, you harness the power of rapid, reliable medical record digitization without the complexity of managing the scanning process yourself. We connect you with the best local scanning providers, pre-vetted for HIPAA compliance and quality, ensuring that your transition to digital records is smooth and secure.

Once integrated, these digital EMR systems allow for quicker access to patient histories, test results, and other critical documentation, significantly reducing the time spent on manual searches. Whether you need to integrate thousands of patient records into an existing electronic health record (EHR) system or securely manage sensitive information under HIPAA guidelines, our partners are equipped to handle your needs with precision.

Our Scanning Process For Your Paper Medical Records

All of our scanning partners use state-of-the-art equipment when we scan your patient data and volumes of medical records into your electronic medical record (EMR) system. That means we capture the high-quality patient file images you need. Security, as always, is top-of-mind.

Here's how the process for your scanning project works:

  1. We’ll find the perfect partner to scan your medical and patient files.
  2. You’ll organize your records.
  3. Your boxes of documents will be picked up and transferred to a secure facility.
  4. Your documents will go through the scanning process to turn your paper medical records into digital files.
  5. Your electronic documents are delivered so you can load them into your document management system.

After the scanning is complete, your paper documents will be returned or securely destroyed. 

Your Practice, Facility, or Clinic Needs DocCapture

At DocCapture, we understand the need for cost-effective security and accuracy. We want to enable you to provide the best patient care and health information possible. We also know you don’t have the time or want to add to staff inefficiency by having them spend weeks looking for the best medical records scanning services in your area.

DocCapture instantly creates efficiency by connecting your business with your area's best medical records scanning services providers. Our network of providers is equipped with the latest technology for high-volume scanning, which means you get a fast turnaround from a secure facility. This reduces file storage costs and staff time, which can be better spent on patients.

Expert Scanning Solutions for Superior Healthcare Management

DocCapture's network of high-quality providers means you receive tailored solutions that fit your specific requirements. Our role is to ensure that from the moment you decide to digitize your documents, the process is straightforward, secure, and aligned with federal and state regulations. This allows your staff to remain focused on what matters most—improving the quality of healthcare services for your patients.

With DocCapture, you can say goodbye to the hassle of sifting through piles of paper documents and worrying about compliance issues. Our providers are experts in the field of document management and will work closely with you to ensure a seamless transition to digital records. By entrusting us with your document management needs, you can free up valuable time and resources to focus on providing top-notch care to your patients. Let us handle the technical aspects so you can concentrate on what you do best: delivering exceptional healthcare services. Join the countless healthcare providers who have already made the switch to DocCapture and experience the benefits of efficient, secure, and compliant document management.

Embrace a future where document management is clear, compliant, and conducive to the high standards of healthcare today. Trust DocCapture to connect you with the technology and services that bring your medical records management into the digital age.

Contact DocCapture today and wake up tomorrow to a world of digital medical records. Learn more about how we can help youget your free quote now