The Great Debate: Document Scanning vs. Document Storage

2 min read
January 5, 2023

Table of contents

There’s a great debate in the business world - document scanning vs. document storage. Both methods have their own pros and cons, and it can be difficult to decide which one is best for your office. That’s why we’re here to break down the differences between document scanning and storage so you can make the best decision for your organization. Let’s dive in!

What Is Document Scanning? 

Document scanning is a process that converts paper documents into digital images that are stored on a computer, a server, or the cloud. This process eliminates the need for bulky filing cabinets and allows you to store all of your important documents digitally, freeing up space in your office and improving access times to those documents.

It also offers better security than physical documents, as they are less vulnerable to theft or damage from fire or water.

What Is Document Storage? 

Document storage is the traditional method of storing paper documents in filing cabinets or boxes.

While this method has been used for decades, it does have some drawbacks - namely that it takes up a lot of physical space, makes accessing files more difficult (since you have to physically search through them), and can be vulnerable to theft or damage from natural disasters like fires or floods.

Cost Comparison Of Storing Documents Vs Scanning Them 

The cost comparison between document storage and scanning depends on many factors, such as the size of your organization and how much material needs to be scanned/stored.

Generally speaking, however, document scanning tends to be cheaper than storing physical documents since it eliminates the need for expensive filing cabinets and other storage solutions.

Additionally, digitizing your records can help save time by making them easier to search electronically instead of manually searching through piles of paper records.


After weighing out both options, we believe there is no doubt that document scanning is superior when compared with traditional document storage solutions - especially if you're looking for an efficient way to store important records securely while saving money in the long run.

If you're considering making the switch from paper-based document storage to digital record keeping, then now could be a great time! Get started today – our team will help you make sure that all of your important documents are securely stored digitally with ease!

Looking to scan your documents? Let's get you a quote!