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Finding the best document scanning company to meet your needs can be a challenging task.
After all, many companies offer document scanning services and choosing the right one is essential to ensure you get the service you need.
From determining your needs to understanding their scanning process, here are some tips on how to find the best document scanning company in Pennsylvania.
Determining Your Needs and Experience
The first step in finding the best document scanning company is to determine what your needs are.
Consider what types of documents you will be scanning and what type of output you require.
Do you need color or black-and-white images? What are your indexing requirements? Do you need OCR’ing to make your scanned images word searchable?
Knowing exactly what you need will help you narrow your search for a scanning company that can meet those requirements.
Additionally, consider any experience they have with similar projects as this could be beneficial when it comes time to select a provider.
There are a variety of documents that can be scanned to streamline business processes, including:
- General business documents
- Medical records
- Financial services documents
- Mortgage documents
- Loan documents
- Human resources documents
- Accounts payable invoices
- Government documents
- Student records
- Mailroom scanning
- Large format drawings
Security and Compliance
When looking for a document scanning company, it’s important to ensure they are compliant with any security and privacy regulations such as HIPAA (Health Insurance Portability and Accountability Act) and SOC 2 Type 2 (Service Organization Control). This ensures that any personal information contained within your documents is secure from unauthorized access or use.
When evaluating different companies, make sure that their security measures extend beyond basic authentication protocols; inquire about additional procedures such as encryption and data masking technologies that may be used during the transfer process.
Understanding Their Document Scanning Process
Once you’ve identified potential companies, take some time to understand their document scanning process.
Ask questions about how they scan documents – do they use manual scanners or an automated system? What types of imaging techniques do they employ? Do they use optical character recognition (OCR) technology?
Additionally, ask about their turnaround times – how quickly can they turn around large orders?
Understanding their process will give you an idea of what type of quality control measures they have in place so that your scanned documents turn out exactly as expected.
Encourage a Tour of the Scanning Facility
A great way to get an inside look at a document scanning company is by taking a tour of their facility. Seeing firsthand how their process works from start to finish gives you more confidence in selecting them as your provider since it shows that they’re willing to put forth effort into providing top-notch service.
During the tour, pay attention if there are any safety protocols in place; this shows that the facility takes its job seriously when it comes to protecting customer data from unauthorized access or use.
If you're looking for the best document scanning company in Pennsylvania, then don't hesitate to contact DocCapture!
We'll help connect you with experienced providers who offer world-class services tailored specifically for your unique needs – so whether it's paper records management, digital archiving solutions, or something else entirely.
Looking to scan your documents? Let's get you a quote!
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