Common Misconceptions about Document Scanning Debunked

2 min read
September 15, 2023

Table of contents

In today's fast-paced digital era, there's an ever-increasing need for businesses to digitize their vast volumes of paperwork. But with this urgency comes a slew of misconceptions that may be holding many back from reaping the full benefits of digitization. So, what are these common myths? Let's dive deep and debunk them!

Misconceptions about Document Scanning

Document scanning, for those who might be scratching their heads, is the process of converting paper documents into digital formats. But not all is as simple as it seems. Here's where we clear the air.

1. "Document Scanning is Just for Big Corporations"
Oh, how wrong this is! No matter the size of your operation, whether you're a bustling conglomerate or a quaint mom-and-pop shop, there's value in digitizing your paperwork. Not only does it save space, but it also enhances accessibility and security. And with services like DocCapture, you can effortlessly connect with the perfect local document scanning company tailored to your needs.

2. "Digital Copies Aren't as Reliable as Physical Ones"
Heard of the age-old adage, "Don't put all your eggs in one basket?" With the cloud and multiple storage solutions available, your digital documents can be backed up in numerous places, ensuring they're safe from fire, theft, or that pesky coffee spill.

3. "It's Too Expensive to Go Digital"
While there might be upfront costs, think long term! Consider the costs of storage space, physical security, and even the manpower required to manually search for documents. Over time, digitizing becomes a worthwhile investment, especially when using document scanning services that fit your budget.

4. "Digital Storage is Prone to Hacks"
While no system is 100% invincible, digital storage solutions prioritize robust security measures. With encrypted storage, multi-factor authentication, and regular software updates, digital documents often find themselves in safer hands than their physical counterparts.

5. "It’s a Complicated Process"
Let's set the record straight. With the right document scanning service, the process becomes a breeze. These pros have the equipment, expertise, and efficiency to get your business on the digital track without a hitch.


  1. Why should I consider document scanning for my business?
    Document scanning boosts efficiency, reduces physical storage needs, and enhances data security.

  2. Do I need to scan all my documents?
    No, but prioritizing essential documents and those frequently accessed can be a game-changer for daily operations.

  3. Can I find local document scanning solutions?
    Absolutely! Platforms like DocCapture link you to top-tier, local, pre-vetted scanning companies.

  4. How long does the scanning process take?
    This varies based on the volume of documents and the capabilities of the chosen scanning company.

  5. Is there a big learning curve for my team post-digitization?
    Most digital storage solutions are user-friendly, and with proper training, your team will adapt in no time!

  6. What about the original documents post-scanning?
    It's up to you! Some businesses opt for secure destruction, while others archive them.


It's high time we leave these misconceptions in the past and embrace the myriad of advantages that come with document scanning. With countless benefits at your fingertips, why wait?

Ready to dive into the digital age and need help? Fill out our get a quote form today to connect with the best document scanning companies tailor-made for your business needs.