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If you’re looking for a document scanning company in Georgia, you may be feeling overwhelmed by your options. It’s important to do your research and make sure that the scanning company you choose is the best fit for your needs.
In this article, we will discuss how to make sure the document scanning company you choose is experienced, compliant with industry standards, secure, and has a reliable process.
Determining Your Needs
The first step in finding the right document scanning company is to determine what type of documents they need to scan and what services they need from them.
This includes considering factors such as whether or not they need color scans and if they need any other types of post-scan processing done, such as OCR (optical character recognition).
It’s also important to consider turnaround time when selecting a document scanning service.
There are a variety of documents that can be scanned to streamline business processes, including:
- General business documents
- Medical records
- Financial services documents
- Mortgage documents
- Loan documents
- Human resources documents
- Accounts payable invoices
- Government documents
- Student records
- Mailroom scanning
- Large format drawings
Experience and Reputation
It’s always important to consider whether or not a document scanning company has been in business for an extended period of time and what their reputation is like within the industry.
You can evaluate these factors by reviewing online reviews from previous customers or checking out their website for testimonials.
It’s also important to ask about their experience with similar projects that involve documents similar to yours and inquire about any awards or recognitions they may have earned over the years.
Security & Compliance
When considering a document scanning company, it’s essential that you verify that they are compliant with industry standards such as HIPAA (Health Insurance Portability and Accountability Act) and SOC 2 Type 2 (Service Organization Controls).
These standards ensure that your data remains secure while being handled by third-party vendors.
Security should always be considered when selecting any type of service provider, but it is especially important when dealing with sensitive information such as medical records or financial data.
Understanding Their Document Scanning Process
In addition to verifying security measures, it’s also important that you understand how the document scanning process works before selecting a vendor. You should inquire about specific techniques used during the scan process, such as image enhancement, de-speckling, deduplication, etc., as well as ask about their quality control measures in order to guarantee accuracy in their work product.
Encouraging A Tour Of The Scanning Facility
The final step in evaluating different document scanning companies is encouraging a tour of their facility so that you can get an up-close look at all aspects of their operation, from the working environment to equipment maintenance protocols. This will give you the assurance that everything is up to standard before committing to using them for your project.
Finding the right document scanning company can be difficult if you don't know where to start looking or what questions to ask before making a decision.
However, if you take into account all of these points listed here—determining your needs, experience and reputation, security and compliance such as HIPAA and SOC 2 Type 2, understanding their document scanning process, and encouraging a tour of the scanning facility—you'll be able to find the best match for your project's needs quickly and easily.
If you're looking for help getting connected with top-notch scanner companies in Georgia, then contact DocCapture today!
Looking to scan your documents? Let's get you a quote!
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