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Gone are the days of filing bulky documents and storing them in an old-fashioned file cabinet. With modern technology, businesses can now easily scan and store their documents electronically. But, how do you find the best document scanning company in Missouri? Here are a few tips to help guide your search.
Determine Your Needs
Before you begin searching for a document scanning service, it is important to determine exactly what your needs are. Think about how many documents you need to scan, what type of documents they are (e.g., legal contracts, invoices), and what format you want them scanned into (e.g., PDFs, TIFFs). Knowing this information ahead of time will help you narrow down your search and find a company that can meet your specific needs.
Remember, there are a variety of documents that can be scanned to streamline business processes, including:
- General business documents
- Medical records
- Financial services documents
- Mortgage documents
- Loan documents
- Human resources documents
- Accounts payable invoices
- Government documents
- Student records
- Mailroom scanning
- Large format drawings
Experience and Reputation
The next step is to look at the experience and reputation of the scanning companies you’re considering. Check out online reviews from customers who have used their services before so that you can get an idea of what others think about their work quality.
It’s also helpful to research each company’s experience in the industry—the longer they’ve been around, the better!
Security and Compliance
When evaluating document scanning companies, make sure to ask about their security policies and compliance certifications. The company should be compliant with HIPAA regulations as well as SOC 2 Type II standards for data security, privacy, availability, processing integrity, confidentiality and privacy.
In addition, they should have a secure facility where all scanned documents are stored securely until they are ready for download or delivery.
Understanding Their Process
It’s important to understand how each document scanning company operates so that you can ensure that your project will be completed correctly and on time.
Ask questions about their scanning process, such as:
- What kind of equipment do they use?
- How long does it take to complete a project?
- What does their fee structure look like, and are there things that may cause additional fees mid-project?
- How do they ensure accuracy during the scanning process?
These questions will give you an idea of how reliable the company is when it comes to handling your sensitive documents.
Encourage a Tour of the Facility
Once you have narrowed down your list of potential document scanning companies in Missouri, encourage them to provide a tour of their facility if possible so that you can see firsthand how they operate.
Make sure that all safety measures—such as sanitization protocols—are being followed before entering any building or facility owned by one of these companies.
This will give you peace of mind knowing that all necessary precautions are being taken during this process.
If finding the best document scanning company in Missouri sounds like too much work, don't worry!
Contact DocCapture today; we'll connect you with experienced professionals who match your needs perfectly.
With us on your side helping guide you through this daunting task - finding the perfect scanning vendor couldn't be easier.
Looking to scan your documents? Let's get you a quote!
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