The Benefits of Scanning Patient Charts: Make the Switch to Digital Records

2 min read
March 3, 2023

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As the healthcare industry continues to evolve, so too does the way in which patient records are stored and accessed. In the past, patient charts were kept onsite in paper form, which made it difficult and time-consuming for doctors and other medical professionals to retrieve the information they needed. However, thanks to advances in technology, patient charts can now be digitized and stored electronically. This has a number of benefits for healthcare organizations, which we will explore in more depth below.

Types of Records that can be Digitized

One of the main benefits of digitizing patient charts is that it allows healthcare organizations to store a variety of different types of records electronically. For example, medical practices can scan and store patient intake forms, insurance information, lab results, x-rays, and more. This not only saves space (since you no longer need to keep paper copies on hand), but it also makes it easier for staff members to access the information they need, when they need it.

Benefits of Scanning Patient Charts

There are a number of reasons why scanning patient charts is beneficial for healthcare organizations. First, it helps to improve organization and efficiency within the office. When all patient records are stored electronically, staff members can easily search for and retrieve specific files using keywords or other criteria. This is a vast improvement over having to sift through filing cabinets full of paper records.

In addition, digitizing patient charts also helps to improve security and compliance. Electronic records can be password protected and backed up regularly to prevent data loss due to fire or theft. They can also be encrypted to protect sensitive information from being accessed by unauthorized individuals.

Finally, scanning patient charts can help free up time for staff members so they can focus on providing quality care to patients. When all charting is done electronically, there is no need to spend time transcribing handwritten notes or faxing records back and forth between offices.

The Best Way to Scan Patient Charts

If your healthcare organization is interested in scanning patient charts, you will want to partner with a secure document scanning company that specializes in digital transformation projects within the healthcare industry. DocCapture has a network of pre-vetted document scanning companies across the country that can help you with your project—no matter how big or small it may be.

Want to learn more? Check out our Definitive Guide for Scanning Medical Records


Scanning medical records offers a number of benefits for healthcare organizations, including improved organization and efficiency, enhanced security and compliance, and freed up staff time. If you are interested in digitizing your patient charts, DocCapture can connect you with a reputable document scanning company in your area that can help you with your project. Contact us today to get started!

So what are you waiting for? Get a quote to scan your medical records