Faster Closings: The Role of Document Scanning in Mortgages and Loans

3 min read
June 23, 2023

Table of contents

Picture the loan approval process: a jumble of paper documents, lengthy waiting times, and the seemingly never-ending cycle of back-and-forth communication. It's hardly a pleasant image. But what if there was a way to streamline this process, making it faster, more efficient, and less stressful? The key lies in document scanning in mortgages and loans. We are poised to change the narrative, turning what used to be a time-consuming process into an efficient and digital-friendly endeavor.

The Revolution: Document Scanning in Mortgages and Loans

So, what's all this buzz about document scanning in mortgages and loans? To put it in a nutshell, it refers to the digitization of paper documents related to loan approval processes. It's the answer to the growing demand for speed and efficiency in today's fast-paced digital world.

How Does It Work?

Documents are scanned, digitized, indexed, and stored in a secure cloud database. This digital vault is easily accessible from anywhere, at any time. Borrowers, lenders, and any authorized individual can access these documents with just a few clicks, effectively speeding up the approval process.

Streamlining the Loan Approval Process

Applying for a mortgage or a loan is often perceived as daunting due to the extensive documentation involved. However, digital documentation eliminates the tedious tasks of copying, printing, and couriering paper documents.

Speed is of the Essence

Digital documentation cuts down the approval time drastically. How so? It takes seconds to upload and share a digital document, compared to days, sometimes weeks, with traditional mail. The time saved allows for quicker decisions, faster processing, and, ultimately, more satisfied customers.

Managing Credit Histories

Understanding a borrower's credit history is critical to the approval process. Document scanning makes managing credit histories significantly easier, providing lenders instant access to essential financial data.

Digitization reduces the likelihood of errors, often caused by manual data entry. Consequently, this increases the accuracy of credit assessments and reduces the risk for lenders.

Handling Property Documents

Digitizing property documents, such as title deeds and property assessments, brings forth benefits similar to those achieved by digitizing credit histories. 

The digital vault speeds up access to documents and provides a safe and secure storage solution. This vault protects documents from physical damage like fire, water, or even simple wear and tear.

Increased Transparency

Digital documentation improves transparency in the loan approval process, offering multiple parties simultaneous access to documents. 

This increased transparency empowers customers, giving them greater control over their loan applications and allowing them to track their status in real time.

Enhanced Compliance

Implementing digital documentation in the loan process helps ensure compliance with the ever-changing regulations in the financial sector. Digitized documents can be time-stamped, tracked, and traced, making auditing a breeze.

The Future of Lending

The digital revolution is here to stay. Embracing document scanning in mortgages and loans is a significant step towards more efficient and customer-friendly lending.

Are You Ready?

Are businesses ready to embrace this digital revolution? Only time will tell, but the benefits certainly stack up.


  1. What is document scanning in mortgages and loans?
    It is the digitization of loan-related documents, aiming to speed up and streamline the approval process.
  2. How does digitizing documents speed up the loan process?
    Digital documents can be shared and accessed instantly, reducing the time taken for couriering or mailing physical papers.
  3. How does document scanning help manage credit histories?
    Digital credit histories are easily accessible, and errors are less likely, as manual data entry is eliminated.
  4. Are digitized documents safe and secure?
    Yes, digitized documents are stored in a secure cloud database, protected from physical damage.
  5. Does document scanning increase transparency in the loan process?
    With digitized documents, multiple parties can have simultaneous access, increasing transparency and customer empowerment.
  6. Does going paperless help the environment?
    Yes, going paperless reduces the demand for paper, thus reducing deforestation and contributing to a more sustainable world.


Embracing document scanning in mortgages and loans is no longer a futuristic concept; it's a reality that lenders and borrowers alike need to adopt. It's an evolution in the lending industry, making the process faster, more efficient, transparent, and customer-friendly. With the digital revolution upon us, it's time to bid farewell to the old-fashioned, time-consuming loan approval processes and say hello to the future of lending. Let's embark on this digital journey together.

Looking to scan your documents? DocCapture connects you with the best, pre-vetted, document scanning companies. Let's get you a quote!